Administrative Assistant

Job Title: Administrative Assistant
Location: Lagos
Working with: Administrative Manager
Job Function
Administrative Assistant is responsible for running and coordinating the day-to-day administrative duties of an organization. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Also, the ideal candidate will be responsible for confidential and time sensitive material and familiar with a variety of the field's concepts, practices and procedures.
Responsibilities
Central to smooth process and efficiency, the Administrative Assistant job description generally includes the below tasks and responsibilities:
  • Answering and directing phone calls to relevant staff
  • Scheduling meetings and appointments
  • Taking notes and minutes in meetings
  • Ordering and taking stock of office supplies
  • Being a point of contact for a range of staff and external stakeholders.
  • Preparing documents for meetings and business trips
  • Processing and directing mail and incoming packages or deliveries
  • Greeting and directing visitors and new staff to the organization
  • Writing and issuing emails to teams and departments on behalf of teams or senior staff
  • Researching and booking travel arrangements for staff members
  • Finding ways to improve administrative processes
Qualifications and Skills
  • Tertiary degree required (especially Degree in Business Administration and Management)
  • At least 2 years of hands on Administrative support experience
  • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
  • Ability to analyze and revise operating practices to improve efficiency
  • Detail oriented and comfortable working in a fast-paced office environment
  • Exceptional communication skills
  • Superior organization skills and dedication to completing projects in a timely manner
Application Closing Date:
Not Specified
Method of Application:
Interested and qualified candidates should send their CV’s and concise cover letter to info@greatcareerconsult.com.ng (indicate the position applied as subject of the mail)
Note:
  • CV's should be in MS Word format and any applicant who applies more than once for this job post will be disqualified automatically
  • Only shortlisted candidates will be contacted after review of applications.
  • All communications will be treated in strict confidence.